Organizational Chart of the Burundian Association for a World of Peace without Drugs
1. Decision-Making Bodies of the ABMPD
The decision-making bodies of the ABMPD are:
a) The General Assembly
The General Assembly comprises all members, including volunteers who are in good standing with the association and who fulfill their rights and obligations to the organization. The General Assembly has the broadest powers to take all actions concerning the Association. It adopts and amends the statutes and regulations governing the Association, elects the President and Vice-President of the Association, and approves the members of the Executive Committee as well as the Association’s budgets and accounts for each fiscal year, etc. It decides on the dissolution of the organization, appoints the liquidators, and determines the allocation of the organization’s remaining funds.
b) The Executive Committee: This is a body
The Executive Committee is the executive body of the Association. It provides the necessary guidance for the implementation of appropriate policies and strategies for the management and administration of the Association. It is composed of five (5) members. The Chair of the Executive Committee presides over the meetings and coordinates all the activities of the Executive Committee.
c) The Oversight Committee
The Oversight Committee is the Association’s oversight body. It monitors the Association’s performance. The Oversight Committee is composed of three (3) members.
d) The National Coordination of the Association
This body is composed of the Management Team, Collaborative Staff, and Support Staff. It is headed by a National Coordinator. The latter ensures the coordination of activities and the day-to-day management of staff. He fosters teamwork and maintains a positive atmosphere within the coordination team. He implements the decisions of the General Assembly and the Executive Committee, prepares action plans, develops projects, ensures monitoring and evaluation, designs activity programs and their implementation, drafts and submits periodic narrative and financial reports, maintains good relations with the organization’s partners, and evaluates staff members. The coordination team is composed of the Administrative and Financial Director, the Head of Programs, the Monitoring and Evaluation Officer, the Communications Officer, and the Project and Advocacy Officer, along with their staff.
Finance and Logistics
1. The Accountant
Under the hierarchical supervision of the Financial Director, the organization’s finances are managed by the Accountant. This person is responsible for managing accounting documents, following administrative and financial procedures related to asset acquisitions, conducting daily cash reconciliation, maintaining the cash book for each project, preparing necessary fund disbursements and payments, collaborating on budget preparation, preparing accounting documents for potential audits and financial controls, ensuring the safekeeping of all accounting and inventory documents, etc.
2. The Logistics Officer
Also under the hierarchical supervision of the CFO, this person is responsible for purchasing and procuring supplies or other materials necessary for smooth operations, managing and distributing materials using stock cards and reporting to superiors, monitoring vehicle management, ensuring proper building maintenance, and performing any other tasks assigned by their superior.